1. Please check your Crosscheck similarity score by iThenticate and the corresponding report under the “Inspect the reviews and decision letter” page of your RO-MAN submission. In the top-right corner of the report page, you will see a similarity score that was automatically computed by iThenticate.

The iThenticate score is important because it can signal significant overlap with other publications and potential plagiarism, which can get your final camera-ready paper rejected. In particular, “IEEE defines plagiarism as the use of someone else’s prior ideas, processes, results, or words without explicitly acknowledging the original author and source. Plagiarism in any form is unacceptable and is considered a serious breach of professional conduct, with potentially severe ethical and legal consequences.” See https://www.ieee.org/publications/rights/plagiarism/plagiarism.html for more details.

Furthermore, per IEEE’s Publication Services and Products Board Operations Manual, “authors should only submit original work that has neither appeared elsewhere for publication, nor which is under review for another publication. If authors have used their own previously published work(s) as a basis for a new submission, they are required to cite the previous work(s) and very briefly indicate how the new submission offers substantive novel contributions beyond those of the previously published work(s)”.

To avoid issues with plagiarism and the IEEE publication process, we recommend that your similarity score is less than 30% with any other published paper (including your own). Short papers that have been peer-reviewed and published are considered archival publications. For example, late breaking reports published at the Annual ACM/IEEE International Conference on Human Robot Interaction (HRI) are published in the ACM/IEEE Companion proceedings for the conference and are considered archival. However, there are important exceptions to the <30% similarity score recommendation:

• You may have a higher score if the overlap is with your own unpublished work (e.g., a prior workshop paper or parts of a PhD dissertation that have not been published). 

• RO-MAN late breaking reports do not appear in the IEEE proceedings (only the title and the abstract may appear in the proceedings). Thus, the RO-MAN late breaking report papers are not considered archival.

If you make edits to your paper for the camera-ready version in order to bring down the iThenticate similarity score, please keep in mind that the main contributions of your paper should not change at this point of the publication process. Do not remove sections of the paper that are important to understand your contributions; rather, edit the text to convey the same ideas but in a different way. If keeping text from another publication is more appropriate than editing it, then please the quote the text that appeared in other publications and explicitly cite the source of such quoted text.

2. Do the page limits include references?

Yes, regular final submissions should be 6 pages maximum (including references). You may opt to pay for 2 additional pages at $100 each page, and this also includes references. For example, if you pay for 1 extra page, then your camera-ready paper cannot be longer than 7 pages, including the references.

3. Can I present remotely?

3. Can I present remotely? RO-MAN 2024 is an in-person conference, not a hybrid conference. Thus, at least one author is expected to present a paper in person. Please contact the PC Chairs if you have any questions via submission@ro-man2024.org.

4. Registration link is now active:

https://roman2024.paperform.co Please note that each paper must have at least one registered author, and final submissions are due by June 8th, 2024. Papers from authors who fail to register by June 8th, 2024, will be removed from both the program and the proceedings. Paper upload fee has been removed from Paperplaza. If you have any registration-related question, please email registration@ro-man2024.org

5. Visa Letter Request:

When you complete your registration through the link (https://roman2024.paperform.co), please check Yes for “need a visa invitation letter”. Upon successful payment, the visa invitation letter will be sent to your email shortly. For any additional request regarding inviter information and additional receipt, please email registration@ro-man2024.org

6. Video Collection and Presentation Recording:

Underline.io will reach out to collect a short video to be uploaded online as a trailer video before the conference. This is fully optional. Full presentation will be recorded during the conference and uploaded to the database later.